PRIVACY POLICY Version 5 25/05/2026

 

 

NOTICE: The Privacy Policy below will become effective May 25, 2026.

 

Heads up, what you need to know.

Summary

 

Since its beginning, Tsion has always limited the personal data it collects. We will only request and store the minimum amount of personal data we need to:

  • satisfy our regulatory and legal obligations as a Website and to effectively collect information for your projects
  • to create a user name and password so you can access the System with the right data, and we can send you emails about the information you have collected and any actions required.

 

And we will:

 

  • hold the data securely and not share it with any person or company outside our jurisdiction without asking your permission first;
  • delete your personal data when it’s no longer required under our obligations; and
  • when we delete it, we will make sure its permanently deleted and cannot be recovered.

 

When you are using our services – particularly any websites or mobile applications, we will not:

 

  • use Geo-location tracking without your permission and consent, in fact we only use your location when you specifically request a location.
  • track what pages you use for any purpose other than the security of Our system. We do not and will not use any form of tracking for marketing for advertising purposes or pass on any details to a third party that can be used for marketing or advertising purposes.


 

Privacy Policy

Definitions:

 

“Account” – Means an account required to access and/or use certain areas and features of our Websites and Mobile applications;

 

“Cookie” – A small text file added to your computer by our site when you visit and open certain pages;

 

“Cookie law” – means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;

 

“Personal data” - means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us when you join the company or via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and

 

“We/Us/Our/Company” – means the Tsion Systems Limited, Office 4, Cavendish House, New Road, Newhaven, East Sussex, United Kingdom, BN9 0EH.

 

“Client” - we mean “any organisation listed as the client on the system” “System” – We mean project-hive.co.uk

When we say “you,” we are referring either to a Customer or to some other person who visits our Website.

“Data Protection Officer (DPO)” – The nominated member of the Company, currently Tony Howard - Director (support@tsionsystems.co.uk) or via letter at our Registered Address.

 

What does this Policy Cover?

 

This Privacy Policy applies to our Services including our Websites and Mobile Applications, as well as our Internal Data Usage and Storage.

 

Your rights

 

As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:


 

The right to be informed about Our collection and use of personal data; The right of access to the personal data We hold about you;

The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact via our Data Protection Officer);

The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained below);

The right to restrict (i.e. prevent) the processing of your personal data;

The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);

The right to object to Us using your personal data for particular purposes; and Rights with respect to automated decision making and profiling.

 

If you have any cause for complaint about Our use of your personal data, please contact Us via our Data Protection Officer and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.

For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.

 

 

What data do we collect?

We administer and process personal data only as it might be needed for us to deliver to you our Services. The personal data within our control is limited to:

 

  • Your Name
  • Email address
  • IP Address used to access any of our websites (which may be able to identify the organisation accessing the System - which is held for no more than 30 days)
  • It’s also possible we may have a photograph of you if you have participated in the Top 3 Audit – “Good example of PPE on Site” question, or if you have uploaded an image to the My Profile Page

 

This Privacy Policy is intended to describe to you how and what data we administer and process, and how and why we use your Personal data. It also describes options we provide for you to access, update or otherwise take control of the personal data that we process.


 

If at any time you have questions about our practices or any of your rights described below, you may reach us by contacting the Data Protection Officer.

 

What information do we process and secure?

Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of contract with you or for all regulatory requirement, or because you have consented to our use of your personal data (e.g.by subscribing to emails), or because it is in your Client or your Companies legitimate interests. Specifically, we may use your data for the following purposes:

 

Providing and managing your Account;

Providing and managing your access to Our Site; Personalising and tailoring your experience on Our Site;

Supplying Our services to you (please note that We require your personal data in order to enter into a contract with you);

Replying to emails from you;

Supplying you with emails as required for supplying Our services to you; In Consideration / Negotiation of a potential Contract between us; and Executing the terms / payments of any Contract between Us

 

You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it by contacting the DPO.

We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. See the section below “How you can access, update or delete your data”.

 

 

 

How and where do we store your data?

Your data will be stored on severs at a datacentre in Cambridge UK


 

 

No data personal or otherwise will be removed from our security framework. Any data used for processing or development will be held on secure servers at Company approved data centres or on the Registered Office Network

 

We retain data only for as long as necessary to provide the Services you have requested and thereafter for a variety of legitimate legal or business purposes. These might include retention periods:

 

  • mandated by law, contract or similar obligations applicable to our business operations;
  • for preserving, resolving, defending or enforcing our legal/contractual rights; or
  • needed to maintain adequate and accurate business and financial records.

 

 

 

 

Use of Cookies?

Cookies and similar technologies on our websites and our mobile applications are used for Identification / Authorisation purposes only, and these cookies may be used for website usage. Cookies allow us to provide important site functionality, so you don’t have to re-enter lots of information. They also allow us to remember what links and pages have been clicked or viewed during a session. By using your browser controls, you are always in control of the cookies we store and access on your computer. More information on how to control cookies and limit personal data processing can be found at www.youronlinechoices.com/uk/five-top-tips. For comprehensive information on how to change your cookie settings in a wide variety of different web browsers, visit www.aboutcookies.org.

 

We do not partner with third parties to add advertising to our Systems, and you should not be affected by any third-party applications tracking your Systems usage.

 

Data about Usage of Services is automatically collected when you use and interact with our Services, including metadata, log files, cookie/device IDs and location information. This information includes specific data about your interactions with the features, content and links contained within the Services, Internet Protocol (IP) address, browser type and settings, the date and time the Services were used, information about browser configuration and plugins, language preferences and cookie data, information about devices accessing the Services, including type of device, what operating system is used, device settings, application IDs, unique device identifiers and error data, and some of this data collected might be capable of and be used to approximate your location.


 

Supplemented Data may be acquired by Us, or by us on behalf of the Client, about you from other sources, including publicly available databases or third parties from whom data has been purchased, in which case we may combine this with data we have collected. This combined data will be used as per “How we utilise Information” below.

 

 

 

Cookie / Storage token list

 

 

Name of Cookie

Purpose

Strictly necessary?

AspNet.ApplicationCookie

Tells us who you are and what pages you are allowed to access. Contains no readable personal data

Yes

Identity.External

This is a standard cookie created by the user identity system as part of its standard mechanism (asp core identity), and enables external logins between sites (Google, Facrebook etc). Although required it is not accessed or used by Project Hive, and Project Hive does not permit logins from external providers.

Yes

RequestVerificationToken

Checks the server for authority to access the system

Yes

LocalStoreageVariables (javascript)

Just a few numbers for Company ID and project ID so we know what projects you want to see.

Yes

 

 

How we utilize information.

We strongly believe in both minimizing the personal data we collect and limiting its use and purpose to only that (1) for which we have been given permission, (2) as necessary to deliver our Services, or (3) as we might be required or permitted for legal compliance or other lawful purposes. Any services we provide will reflect these principles. These uses include:

 

 

 

 

 

Delivering, improving, updating and enhancing the Services we provide to you. We collect various information relating to use and/or interactions with our Services. We utilize this information to:

 

  • To work out what projects and information you want, need and are allowed to see
  • The creation of any Contractual relation we are considering with you;
  • The execution of any contract (s) we have with you, including communication during works, payments, and any legal requirements etc;
  • Improve and optimize the operation and performance of our Services (again, including our Websites and Mobile Applications);
  • Diagnose problems with and identify any security risks, errors, or needed enhancements to the Services;
  • Detect and prevent fraud and abuse of our Services and Systems; and
  • Collecting aggregate statistics about use of the Services.

 

 

Sharing with third parties. Our system is designed to collection construction data which we will share with your Clients (which is non-personal Site Construction Data). We will not share any data we collect or entrusted to us with any third party (assuming the primary relationship is between the User and the Client)

 

 

Compliance with legal, regulatory and law enforcement requests. We cooperate with government and law enforcement officials and private parties to enforce and comply with the law. We will disclose any information about you to government or law enforcement officials or private parties as we, in our sole discretion, believe necessary or appropriate to respond to claims and legal process, to protect our property and rights or the property and rights of a third party, to protect the safety of the public or any person, or to prevent or stop activity we consider to be illegal or unethical.

 

To the extent we are legally permitted to do so, we will take reasonable steps to notify you in the event that we are required to provide your personal information to third parties as part of legal process.


 

 

How you can access, update or delete your data.

The limited amount of personal information we collect can be accessed, updated or deleted by contacting the DPO.

 

All Personal Data on the system is held for 7 years (measured from the time you last logged onto the site). When deleted your information is deleted using the standard SQL deletion routine).

 

Any photographs you have agreed to under the Top 3 Audit – “Good example of PPE on Site” question are deleted 36 months after the audit issue date.


 

 

Contact us.

  • Data Protection Officer: Tony Howard - Director (support@tsionsystems.co.uk) or via letter at our Registered Address.

 

We will respond to all requests, inquiries or concerns within thirty

(30) days.

 

Change History

 

Date

Version

Change

17/12/2020

1

Additional Cookie added to Cookie list outlining an unused but required cookie from the user identification system.

25/05/2022

2

Updated for review

25/05/2024

3

Updated for review

25/05/2026

4

Updated for review

25/05/2026

5

Updated for review
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